Please direct all questions relating to meeting room reservations and assistance to the SSB Building Management office at (512) 232-2890 or ssbstaff@austin.utexas.edu. The WCP has 6 general meeting rooms, an executive meeting room, a black box theatre, a ballroom, a dance rehearsal space, a legislative assembly room and an auditorium for the use of students and departments on campus. Full summary of cosponsorship can be found at the Institutional Rules on Student Services and Activities. Features just under 400 seats, a 30-foot proscenium stage and an orchestra pit equipped for 35 musicians. By making a reservation you are agreeing to abide by the following guidelines(updated to include COVID-19 guidelines): If you have any questions or concerns about your reservation, please send an email toFAC_Building_Manager@utlists.utexas.edu. Non-university affiliated groups (special use) may only use the Texas Union for life celebration events including weddings, parties, quinceaeras, etc. Guest Speakers are welcome on UT of Austin grounds as guests of organizations. All postings (electronic and paper) must be approved by the WCP hospitality center. A wide range of indoor and outdoor facilities/spaces are available featuring accommodations to serve groups of all sizes. Please bring your own device (laptop, iPad, etc.) Group Study Rooms and Presentation Practice Rooms are for current universitystudentsonly.*. Visit the meeting rooms page to view a list of rooms. (EER) Engineering Education and Research Center: 0.604: 6: This room in the NI Student Project Center has 6 seats and is available to the CSE community, with priority given to Longhorn Maker Studio groups. Authorized representatives of Registered Student Organizations and UT Austin department staff may reserve the rooms. 210 E. 24th St. Austin, TX 78712 Aerospace Engineering Building ( ASE) Home to the Department of Aerospace Engineering and Engineering Mechanics 2617 Wichita St. Austin, TX 78712 Biomedical Engineering Building ( BME) Home to the Department of Biomedical Engineering 107 W. Dean Keeton St. Austin, TX 78712 Helpful Documents:Room Reservation Request FormRequest to sponsor off-campus individuals or groupsRG Room Scheduling System presentationFilming Permit Forms, Room Viewers Canvas site (info & resources)Room Viewer Required User Guide, Building and Facilities Access (HOP 8-1080), With capacities and media attributes. Only the area within the stone circle is reservable. SPRING/SUMMER SEMESTER REQUESTS SUBMISSION DEADLINE: First Tuesday of November at 10 AM. Cockrell School of Engineering Hotline A group is defined as two or more students. Feet: 454,393: UT Building Since: 2017: Closest Visitor Parking: . Floors: 09: Gross Sq. Our new reservation software is now live! The official first day to submit reservation requests for fall semester shall be the first Tuesday in May. In addition to this, the WCP food Waiver and EHS form is required. Please note that all SSB meeting rooms are self-serve. The PCL Group Study rooms are reservable spaces for groups of 2 or more. The William C. Powers, Jr.Student Activity Center has the Black Box Theatre. Learn more about our instrument reservation process below. Patrons will need to coordinate evening and weekend access in advance through Building Access and Securityand bring their UT ID card to enter the building's celebrated entrance. SSB room reservations for Fall2022 opened to SSB staff at10:00am on Tuesday, April 26th, 2022. Please use theCNS Molecular Biosciences (MBB, NMS, NHB) Rooms template. Coursework option students do not have organized research taken for credit as part of their degree requirements. If so, you will need to download and install this app to use AirMedia. Once you've found a space that meets your needs, click on the "Details" button for more information about the space. (This will download a zip file from the Crestron site). The Texas Union offers traditional elegance, while the Willliam C. Powers, Jr. Student Activity Center offers modern grace; both are wonderful examples of how beauty and functionality come together in great architecture - something we are generally privileged to be surrounded by on this campus. (A one week period is defined as Sunday through Saturday at midnight.). FALL SEMESTER REQUESTS SUBMISSION DEADLINE: First Tuesday of May at 10 AM. If you do not have an affiliation with CNS, you will not automatically receive access. For assistance please visit their website. GPCs will not be scheduled for quizzes, exams, or paper turn-ins. The "expected number of attendees" for a reservationmust fill the requested room by at least 50% of the total capacity. Our office schedules university General Purpose Classrooms (GPCs) on behalf of the University. In addition, please try to be specific with the number of attendees to ensure the room selecting will best fit your needs. Seminar Room with tables, chairs, and chalkboards. We are unable to accommodate more people than the stated capacities on our website due to fire code regulations. If equipment is not returned or if it is damaged (as determined by the Building Manager), the user of the A/V equipment is responsible for the repair or replacement of the equipment. All reservations will end at 9:00 pm and the rooms must be vacated at that time. After hours, see the students at thefirst floor Information Desk. Browse - allows you to view a list of group study rooms and check for existing reservations - provides you with detailed information about equipment in each room. There is electricity in front of the WCP. Please call SSB Management at 512-232-2890 if supplies needs to be restocked. The official first day for submitting reservation requests for Spring and Summer semesters shall be the first Tuesday in November. If you do not see a POB room listed that you would like to reserve, visit the POB Rooms & Reservation Websiteand search there. The 500-seat B. Iden Payne Theatre provides the perfect setting for plays and dance performances, allowing audiences a close-up look at the action onstage. No instructional media. ASE Meeting Spaces Nine Dimensions of Successful Student Organizations Pilot Program, Behavior Concerns and COVID-19 Advice Line (BCCAL), Report Sexual Harrassment or Sexual Misconduct, Multipurpose room, volleyball nets, and badminton nets, Equipment - Soccer balls, soccer goals, dodgeballs, Punching bag, speed bag, interlocking foam mat, Blackboard, Media Console, Moveable Chairs, Blackboard, Media Console, Movable Chairs, Seminar Room, Moveable Chairs, Projector, Dry erase board, Media Console, Moveable Chairs, Projector, (BRB) Bernard and Audre Rapoport Building, Seminar, Transparency Projector, Moveable Chairs, Projector, Media Console, Doc Cam, Classroom, Projector, Media Console, Doc Cam, Computer Classroom, Blackboard, Media Console, Dual Projector, Blackboard, Media Console, Continuous Writing Surface, Blackboard, Media Console, Moveable Chairs, Seminar Room, Movable Tables, Limited Media, Movable Chairs, Movable Tables, Whiteboard, Continuous Writing Surface, Limited Media, Whiteboard, Blackboard, Moveable Chairs, Seminar Room, Movable Tables, Blackboard, Limited Media, Moveable Chairs, Seminar Room, Movable Tables, Limited Media, Moveable Chairs, Movable Tables, Whiteboard, (CMA) Jesse H. Jones Communication Center - Building A, Media Console, Moveable Chairs, Seminar Room, Movable Tables, Whiteboard, Media Console, Movable Chairs, Whiteboard, (CPE) Chemical and Petroleum Engineering Building, Media Console, Continuous Writing Surface, Glassboard, Media Console, Continuous Writing Surface, Dual Projector, Whiteboard, Media Console, Continuous Writing Surface, Whiteboard, (EER) Engineering Education and Research Center. Outdoor Room Reservations. Can I make a reservation for more than two semesters in advance? Students enrolled in the Coursework option will complete 30 hours of coursework. Student Orgs will have to schedule a work order for cleaning service if they are reserving this space. RSOs producing theatrical performances will be given first consideration for the space on a first-come, first- serve basis. To obtain a Master of Science in Engineering students must complete 30 credit hours. By reserving a room in the Student Services Building, you agree to: Please note that custodial staff are not responsible for cleaning the SSB meeting rooms. Wrap-Around Covered Patio, Benches, Tables With Seating (Good For Tabling Events). Registered student and staff organizations as well as departments utilize our buildings for a variety of events: from weekly meetings, banquets, special lectures, film screenings, to cultural celebrations. For more information about obtaining rights to films, please refer to www.mplc.com. William C. Powers, Jr. Student Activity Center, WCP Student Activity Center 360 Virtual Tour, University Unions OnlineReservationSystem. The majority of perceived scheduling conflicts are simple mistakes, not actual scheduling conflicts. The room can be reserved for times Monday through Friday between 8 am and 5 pm for the current semester only. You may contact them at ypp@utexas.eduor visit their website. Proof of rights to show a film should be submitted to the Events Manager at least two (2) weeks prior to showing the film. The rooms are normally unlocked upon arrival. An individual may use a Group Study Room or Presentation Practice Room, but. Classes, faculty, and staff will have priority in these rooms. Bioinformantics and Computational Biology, Operating Systems, Distributed Systems, & Networking. The South and West Patio areas may be reserved through the "Outdoors/A-frames/Banners/Jester Tables"optionon Mazevo. mirrors, individual room sound system for fitness and dance classes, Retractable partition wall to room 2.104, individual room sound system, table tennis, Individual court speaker system; carpeted seating/viewing area behind courts, (SEA) Sarah M. and Charles E. Seay Building, Projector, TouchControl, Mac/Win, DocCam, DVD, VCR, Two data projectors, split-screen capabilities, two wireless microphones, A/V equipment, Two Computers, VCR, Doc Cam, two data projectors, with split-screen capabilities, A/V equipment, Two Computers, DVD, VCR, Doc Cam, Computer Lab, Projector, Doc Cam, DVD, VCR, Moveable Chairs, Moveable Chairs, Projector, Doc Cam, DVD, VCR, Moveable Chairs, Projector with split screen, Doc Cam, DVD, VCR, Screen, Conference room, classroom, or theater, Screen, conference room, classroom, or theater setup, Projector, screen, conference room, classroom, or theater setup, Projector, screen, moveable chairs, tables; banquet, classroom, or theater setup, Projector, screen, moveable chairs, tables, stage; banquet, classroom, or theater setup, Moveable Chairs, Projector, Conference Room, Moveable Chairs, Moveable tables, projector, Auditorium Seating with Elevated Stage; A/V Options Available, Moveable Tables and Ergonomic Chairs; A/V Options Available, Private Dining Room; A/V Options Available. Only GPCs reserved through our system will be unlocked. Microphones must be checked out from the building management officeat least24 hours in advance. Does this mean that events are not allowed to have guest speakers? Room keys are picked up by the reservation holder from WEL 3.212 8:30am - 4:30pm Monday - Friday. Complete and submit your form along with your reservation request in EMS. These rooms are maintained in part by those who use them. Why do I get the Conflicts with another booking message? This system is more intuitive and mobile friendly. The Energy and Earth Resources Graduate Program has been providing the opportunity for students to pursue interdisciplinary studies in areas of geosciences, engineering, management, finance, economics, law and policy since 1981. Ability to reserve/request a room may be revoked if rooms are left unclean after use.DamageShould damage occur to any equipment or furniture in the reserved room that requires repair, the person who requested the room during the time the damage occurred will be charged for the cost of the repair.Cancellations Please send an email toase-rooms@austin.utexas.eduwith any cancellations or changes as soon as possible via email or at (512) 471-7593. Event holders must: Request space as early as possible. Double check all reservations on your personal calendar with the calendar for each room a few days before the event/meeting, and again day-of. 2.122 Convocation Center. College of Liberal Arts For more information and a complete list of approved Priority Uses please refer to our Policies & Procedures. JGB, MEZ, PAR, RLP, WAG, WCH, WCP Please log in with your UT EID email address (example: uteid@austin.utexas.edu). Click here to submit a reservation request. The PCL Presentation Practice rooms are private, reservable spaces where groups of 2 or more can collaborate and UT Graduate Students: Reserve a room. Nor are the rooms to be used for study sessions. Phone: 512 475-7600 This room in the North Tower has 16 seats and is available to the CSE community, with priority given to Engineering Student Services Office. Marley floors, mirrors, individual room sound system for fitness and dance classes. University affiliated departments and organizations may reserve space in any building, utilizing the University Unions OnlineReservationSystem. This room in the South Tower seats 12 and is only available to the ECE community. How do I advertise for my event in the WCP? indoor space or Graduate students, undergraduate students, and student organizations may request use of these spaces and may use them only with a confirmed reservation. All others will be declined. Carry your reservation confirmation with you to your event. Please contact Arturo Compean Jrfor any questions. These programs and events are defined as activities occurring within the fall semester as designated by the academic calendar and fall between the months of August December. Hogg Memorial Auditorium is a performing arts venue that features 1,150 seats and provides the ideal location for lectures, theatrical performances, talent shows, panel discussions, movies, and more. Should your event require parking in order to drop off or pick up decoration or reservation equipment, please coordinate with the reservations office in order to ensure that we can accommodate your arrival for drop off/pick up. All conference rooms are searchable in the Global Address List (GAL) by building code and room number. The same would apply to faculty and staff accross the university. Students may reserve Group Study Rooms online in 1 hour blocks for up to 4 hours per week during times PCL is open. Coordinate with stakeholders to reserve: Having more people in a room than allowed per fire code violates Life Safety Code. Blackboard, Media Console, Moveable Chairs, Whiteboard, Media Console, Moveable Chairs, Whiteboard, (JGB) Jackson Geological Sciences Building, Blackboard, Media Console, Continuous Writing Surface, Dual Projector, Whiteboard, Blackboard, Media Console, Dual Projector, Whiteboard, Media Console, Moveable Chairs, Tables, Seminar Room, Media Console, Moveable Chairs, Continuous Writing Surface, Projector, Media Console, Doc Cam, Split Screens, Auditorium. UT Internal Users How to Become a User of the TMI Facilities How to Reserve Instruments Billing Information For more information on the spaces please visit the Reservation Guide. Faculty and non-student staff members can reserve rooms on campus for classes, exams and review sessions through the Office of the Registrar at 512-475-7600 or Email: scheduling@austin.utexas.edu. All meeting rooms are self-service and should be cleaned/reset by the users. Reservation requests for Fall 2023 will be available starting at 10:00am on Tuesday, May 2, 2023 for Student Organizations and 10:00am Tuesday, May 9, 2023 for departments and registered staff/faculty organizations. Please do not move the furniture. Thank you! back to top SSB Reservation Policies Who is Eligible to Reserve Rooms in SSB? After logging into EMS, head over to "MY EVENTS" on the left hand side of your navigation bar. Our mission is to create, maintain, certify, and protect University records of courses, degrees, and students. In order to submit a room reservation request, you must be an Authorized Representative of a Student Organization that is listed in, Each RSO is only allowed 2 combined hours per week for weekly meetings in SSB & UA9. Click on the name of your reservation you are trying to change. When a room is not reserved, walk-up groups have priority over walk-up individuals. Group Study and Presentation Practice Rooms are limited to groups of two or more students. Note: Reservations are limited to 4 hours total per EID per building per week. The only class-related activity allowed in GPCs on the two university no-class days preceding final exam days (also known as reading or dead days) are office hours. Complete, get signatures, and submit the Request to sponsor off-campus individuals or groups (RG 750) as detailed on the form. ITS staff may not be immediately available to provide support during an event. There are many reasons why your room is not showing up. The person requesting a conference or classroom in ASE will be responsible for ensuring that these policies are adhered to. Anyone with a College of Natural Sciences affiliation will automatically be assigned access to CNS buildings and rooms. Group Study Room Instructions. Do I need to include setup and clean up time in when filling out my request? These spaces have special policies and are of higher demand. You have many options to update your reservation details, cancel your reservation, cancel specific booking dates or add new booking dates. How to Request a Room Reservation: In order to complete this task you will need to log into Office 365 using your University of Texas Credentials. For assistance with locked meeting rooms, call the building management office at 232-2890 Monday-Friday, 7:30 AM-4:30 PM. ENGR EDUCATION AND RESEARCH CENTER (EER - 0223) 2501 SPEEDWAY, AUSTIN, TX 78712 Building Information. This message means that either we have not opened up our reservation system for that date yet, or the reservation request is attempted to be made less than: Requesting space within those time frames means that once confirmed, it is a firm reservation with no opportunity to cancel. Supplies for meeting rooms may be found in the SSB Management Office. Click here to reserve space. Groups not currently registered may not make reservations. UT Library Reservations - University of Texas at Austin UT Libraries | Group Study Room Reservations Use this site to book a group study room and/or view your reservation. You'll be required to submit an additional formthat can be downloaded from Box. The times for setup vary depending on room. Share details about room changes with all meeting/event attendees. By reading and acknowledging the rules and procedures presented here, you are bound and responsible and will be required to enter your McCombs user account and . It is available to all UT-Austin Colleges, Schools and Units (CSUs) through a centralized campus license. Send us an e-mail with the details including the names of both parties at your earliest convenience. The University of Texas at Austin, Each standard meeting room is equipped with standard A/V-please refer to the Reservations Office for specifics. The University Unions serves to meet your meeting and event needs. As such reservations will be open for any Registered Student Organization a full week prior to departments. Please submit requests at least 2 working days in advance. The mission of the University Unions is to enhance the student experience and to enrich campus life by providing cultural, educational, social, and recreational programs as well as related goods and services to the campus community. Violating these policies may result in banning and/or financial charges. NMS 1.210 has some equipment failure. Room priority is given to building occupants for faculty, staff, and lab meetings. Student Activities (Banners, A-Frames, Outdoor Spaces and Tables). Authorized representatives of Registered Student Organizations and UT Austin department staff may reserve the rooms. POB's Avaya Auditorium and conference rooms are reservable as-is. Room keys are picked up by the reservation holder from WEL 3.212 8:30am - 4:30pm Monday - Friday. Each reservation must be made on the hour or half-hour and be at least 1 hour (60 minutes) in duration. Lyndon B. Johnson Library (LBJ) West Lawn, McCombs School of Business (CBA) South Plaza, Benches, Covered Tables With Seating, Trash Bins, Trees, Music Building/Recital Hall (MRH) Northwest Lawn. POB 6.442 Web Conference Room Faculty Lounge (POB 6.102) Office hours, exam reviews, study groups, and organizational meetings can be scheduled in GPCs. ASE Computer Lab (ASE 1.112A), Capacity 44Department Classroom (ASE 2.134), Capacity 30These rooms are available to ASE/EM faculty, staff, graduate and undergraduate students.Both rooms require online reservation request 24 hours in advance and department approval. Study rooms in the PCL Scholars Commons are forgraduate students only. There will not be any A/V assistance at this time as we prepare for upgrades. Reservations. College of Pharmacy Food is not allowed in the classrooms and conference rooms. You should be prompted to log in with your EID and password (and DUO). Please click on one of the tabs below for information. UNIVERSITY OF TEXAS LIBRARIES; UTILITIES AND ENERGY MANAGEMENT; WALKER DEPARTMENT OF MECHANICAL; WIRELESS NETWORKING AND COMMUNICATI; Previous Next. UT of Austin organizations may not advertise the event as cosponsored by an off-campus organization. To reserve a room for longer than 4 hours or make multiple reservations exceeding 4 hours in a given week, another individual from the group must use their EID to make the reservation. This can be done within an existing or new appointment by selecting Scheduling Assistant > Add Room(s). Reservation requests for Spring & Summer 2023 are available as of 10:00am on November 1, 2022 for Student Organizations and 10:00am on November 8, 2022 for departments and registered staff/faculty organizations. Ceiling data projector and screens (Audio/Visual) withHDMI hookup are available inthe Glenn W. Maloney Student Assembly Room (G1.310), G1.104, G1.106, 3.406 and 4.212. Read about members of our diverse and distinguished alumni community. Registered student organizations must contact the Dean of Students Student Activities. For Rowling Hall room reservations, please Submit a Reservation Request at the Event Management System for UT Austin. Please review all SSB meeting room policies prior to your event. Dual drop, forward retractable, electrically operated baskets; glass backboards with fast-track padding system; scoreboards wired to allow independent use (volleyball) or in pairs (basketball); electrically operated, fold-up divider nets (open mesh with bottom 2' solid vinyl); key controlled basket/net operation with wall mounted switches; bleacher seating for 500. Supplies include: Departments may use their individual code to access the supply closet (G1.302). Use this site to book a group study room and/or view your reservation. Approved events must request room reservations through our office. GPC buildings and facilities transition to restricted access hours at 7:00pm on weekdays and at all times on weekends/holidays. The standard WCP event rooms have flexible meeting furniture that can be arranged to meet your preference keeping in line with each room's capacity. ENGR EDUCATION AND RESEARCH CENTER (EER - 0223) 2501 SPEEDWAY, AUSTIN, TX 78712 Building Information Show/Hide Departments Building Managers JIM D SMITHERMAN JR. 512-471-5350 jims@austin.utexas.edu Office: (512) 471-5350 Cell: (512) 751-6080 Primary Building Manager ROBERT WOODBURY robert.woodbury@austin.utexas.edu Office: (512) 529-5711 The instructional media is run by Liberal Arts ITS group, and they should be contacted separately for access. It is strongly recommended that you make an appointment with the building management office prior to your event to review AV use. The West Mall Amplified Sound Area is the extreme east end of the West Mall, adjacent to the west steps of the Main Building. No. Fine Arts AV Support Moveable tables, Moveable chairs, Big screen television, billiards tables, lounge furniture and games tables, Kitchen, Handball, provision for wallyball nets, combination of acoustical ceiling tiles and hard panel tiles, panel doors with viewing inserts, Squash, International dimensions, acoustical ceiling panels for sound absorption; individual court speaker system, (GSB) Graduate School of Business Building, Blackboard, Continuous Writing Surface, Limited Media. All of the rooms can be reserved through the department calendar. Visit the meeting rooms page to view a list of rooms. Please submit your reservation request online. Perry-Castaneda Library (PCL) Corner (21st & Speedway), Tables, Benches, Trash/Recycling Bins, Light Posts, Physics, Math and Astronomy Building (PMA) Lawn, Physics, Math and Astronomy Building (PMA) Plaza, Stage, Seating Ledges, Trees, Light Posts, Located on the Northeast corner of San Jacinto Blvd and 23rd St. 3.134 Conference Room. The building manager will have final say in any unresolved scheduling conflicts. Decorations are fine but with certain parameters. See a complete listing of room descriptions, including furniture and equipment. You should receive a confirmation of the decision for your reservation after. Classes and exams have first priority in GPCs. Please direct all questions relating to meeting room reservations and assistanceto the SSB Building Management office at (512) 232-2890 or ssbstaff@austin.utexas.edu. Indoor Room Reservations. Located between CMA, CMB, HSM and Whittis Ave. Two Level Patio, Covered Areas, Tables With Seating, West Mall Amplified Sound Area (Rally Space). What does the First Available Booking Date Violation message mean? 790 fixed seats in orchestra level and 360 in balcony. 512-471-3857https://dev.pharmacy.utexas.edu/help/https://pharmacy.utexas.edu/directory/learning-resource-center. Once you've found a space that meets your needs, click on the "Details" button to view more information about the space. Use the filter tool below to find your ideal space based on capacity and/or features like a stage or projector. The "person in charge" must be a full time faculty or staff member and should be aware that they, as well as their department, will assume responsibility for any complaints, conflicts, or issues which occur during the time of the event. Please use the temporary contact option to add yourself, then our office can add your name after the reservation request has been received. 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